Privacy Policy
This Privacy Policy explains how cuhirholom collects and processes information when users visit the site, submit enquiries, or interact with atlas materials. The policy describes categories of data collected, the purposes of processing, cookie usage, data retention, security measures, and how to exercise privacy rights. The project is presented as a neutral academic and representational resource. Information collected is used only to respond to enquiries, manage site interfaces, and maintain a minimal set of analytics consistent with privacy-preserving design.
Data collection and categories
cuhirholom collects limited categories of information necessary for administrative correspondence and basic site operation. When you submit an enquiry via the contact form we collect contact identifiers such as your full name, email address, phone number, and organisation if provided, together with the textual content of your message. Server logs record technical details about each request, including IP address, request timestamps, user agent, and requested resource identifiers, used solely for security and operational diagnostics. We may also store minimal interface preferences such as cookie consent and display settings to improve accessibility and reduce repeated prompts. We do not collect sensitive personal data such as racial or health information for any purpose. Any submission of personal data should be limited to the information you wish to provide for the stated enquiry or correspondence. The legal basis for processing personal contact information is the legitimate interest in providing administrative responses to enquiries and the performance of a request initiated by the user.
Cookies, tracking, and minimal analytics
The site uses small, non-intrusive cookies to remember interface preferences and cookie consent choices. Cookies are not used to build profiles or for behavioural advertising. Cookies fall into the following categories: necessary cookies that preserve basic session state and accessibility preferences, and optional minimal analytics cookies that record aggregated page usage counts without persistent identifiers when consent is given. The cookie banner presented on the site allows users to accept or reject optional cookies; necessary cookies remain active to ensure core functionality and accessibility. Analytics, when enabled, use aggregated, anonymised metrics to inform schematic presentation and to identify accessibility issues. No third-party advertising networks are used. You can control optional cookies through the consent banner and by clearing browser cookies. Detailed cookie names and expiry durations are documented below and in the Privacy Policy annex available on request via the contact address.
Use, sharing, and legal disclosures
Information provided to cuhirholom is used to reply to enquiries, manage administrative correspondence, and to maintain the site. Personal contact data is not sold or shared with commercial third parties. The project may engage service providers to perform limited hosting, email delivery, or analytics functions; such providers act only on our instructions and are contractually required to protect data confidentiality. We may disclose information to comply with valid legal obligations or to respond to lawful requests from public authorities. In cases where data disclosure is necessary for legal compliance, we will apply reasonable measures to restrict the scope of the disclosure to what is necessary. For academic or editorial collaboration requests, personal details provided in enquiries may be used to contact the requester and coordinate contributions; those details will not be repurposed for unrelated communications without explicit consent.
Retention, security, and data minimisation
We follow a data minimisation principle and retain personal contact information only as long as required to fulfil the purpose of the enquiry and any necessary administrative follow-up. Standard retention periods for enquiry records are no longer than 36 months unless a longer period is necessary to satisfy legal or regulatory obligations. Technical logs used for security and diagnostics are retained for a limited interval and then aggregated or purged according to internal operational policies. Reasonable administrative, technical, and physical safeguards are implemented to protect stored information from unauthorised access, disclosure, or loss. These measures include access controls, encrypted transport for web traffic, and limited access privileges for service personnel. While we take steps to protect information, no online system is completely secure and users should avoid submitting highly sensitive personal data through the site.
User rights and exercising privacy options
If you have provided personal contact information you may request access, correction, restriction of processing, or erasure of those data where permitted by law. You may withdraw consent for optional cookies at any time using the cookie banner or by clearing browser cookies. To exercise any of these rights, please contact the project using the address and channels listed in the footer. We will respond to verifiable requests within a reasonable timeframe and in accordance with applicable law. Where requests are manifestly unfounded or excessive we may apply proportionate measures, including a reasonable fee to cover administrative costs. Requests that require identity verification will be subject to a simple verification step to protect confidentiality. If you are concerned about how your data is handled you may also have the right to lodge a complaint with an appropriate supervisory authority in your jurisdiction.
International transfers and third-party services
Hosting and auxiliary services used by the site may operate in jurisdictions outside of the United Kingdom. When personal data are processed by providers located outside the UK or the European Economic Area we apply appropriate safeguards such as standard contractual clauses or other lawful transfer mechanisms to provide an adequate level of protection. Third-party software components used for site operation are selected for their privacy-preserving characteristics. Links to external websites are limited and are only included where they support the conceptual remit of the atlas. When following a link to an external resource you should consult that service's privacy statements as they are independent from cuhirholom and the policies described here.
Changes to this policy and contact
This Privacy Policy may be updated periodically to reflect changes in practice or legal requirements. Material changes will be announced on the site by updating the policy date and, where appropriate, providing a concise notice describing the principal differences. The effective date of the most recent revision will appear at the top of this policy. For privacy enquiries or to exercise rights, contact the project at:
15 Bridge Street
Cambridge CB2 3RH
United Kingdom